Introductions can take ages, so if everyone knows each other, don’t bother. If you’ve been to as many meetings as we have, you’ll know that timekeeping is often an issue, so set out the rules of engagement in the agenda. As well as breaking down the process of the meeting, an agenda acts as a timely reminder. Send a meeting agenda in advanceīefore your meeting, send out an agenda to everyone. If your meeting request contains parts 1-4, you’ll achieve 5. Everyone lives happily ever after (until the next crisis).The people in the meeting will be responsible for delivering the solution.At the meeting, you’ll discuss the problem and agree on a solution.You’ve got a problem that affects all of you in some way.It sounds like common sense, but state upfront what the meeting is about, what you’re trying to achieve, and why the person (or persons) are invited. When asked to attend by your boss, MD, CEO, or senior manager, people will often make the time or face the consequence. If it’s critical that a meeting occurs on a specific date or at a particular time, then go with that. If you don’t have access to calendars, you can set up an online poll to find a suitable time. (Before checking calendars, see the tip above.) When proposing a meeting, it’s a great idea to check that the people who matter are available. Is your calendar a solid block of booked-out time with no breaks at all? That’s because meetings have increased an incredible 70% since the covid pandemic. You can always keep others in the loop by recording the meeting and sharing clips using tools like tl dv or taking notes and sharing them afterward. But generally, keeping online meetings to 2-5 people is good practice. How many people is ideal, then? Well, as with most things, it depends. The more people there are to speak, the longer and harder it becomes to hold the conversation. Meetings with more people also tend to be less efficient. Start with those people who have to be there and invite them and nobody else.
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